Fort Wayne Trails is Hiring a Part Time Volunteer Coordinator

Would you like to join the FWT Team!

We are hiring a part-time Volunteer Coordinator!

Do you love trails and working with the public? You might be a great addition to our small but mighty team. We are hiring a part-time Volunteer Coordinator to continue the growth and engagement of our wonderful volunteer base. Please send all resumes and questions to [email protected].


Job Description:

Part-Time Volunteer Coordinator

Fort Wayne Trails (FWT) is a nonprofit advocacy organization. FWT communicates between the public and government and elected officials to accomplish its mission which is to promote the equitable development, and maintenance of trails. FWT advocates for a safe, accessible trail system that improves the quality of life, encourages economic development, and connects county residents to their neighbors, nature, workplaces, schools, and other community assets.

Through recruiting, training, and managing volunteers for FWT the Volunteer Coordinator will allow volunteers to become more engaged with the organization and allow staff to use their time more efficiently.

The Volunteer Coordinator will report to the Executive Director, and will collaborate closely with the Director of Community Engagement. The Executive Director reports to the Board of Directors which consists of 22 active volunteer members.  As this is a small office, there will be times that all hands will be needed to complete a task.  Flexibility and a strong commitment to the goals and mission of Fort Wayne Trails are essential.

As a staff member, the Volunteer Coordinator is expected to maintain confidentiality in some matters and provide excellent interaction with and general support and assistance to other staff members to ensure efficient and professional office operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned as deemed necessary.

Recruit Volunteers

  • Actively recruit a diverse and inclusive set of volunteers who are representative of the community.
  • Research and attend opportunities to find volunteers such as volunteer fairs.
  • Partner with organizations such as the Volunteer Center, schools and civic organizations who express an interest in volunteering.
  • Work with the Director of Community Engagement to create promotional materials for volunteer opportunities.
  • Respond to inquiries regarding volunteering.

Train Volunteers

  • Determine interests and skill sets of existing volunteers.
  • Work with staff to create training materials for specific volunteer opportunities, such as Trek the Trails bike leader, and information table management.
  • Coordinate training sessions on needed skills.

Manage Volunteers

  • Maintain and update the volunteer database including contact information, skills, and time volunteered.
  • Schedule volunteers for ongoing tasks as well as one-time events, based on their skills and training.
  • Supervise volunteers’ work to confirm quality and professionalism.
  • Be the liaison between volunteers and FWT staff.  Clearly communicate any volunteer needs.
  • In coordination with the Director of Community Engagement, provide regular communication to volunteers.
  • Develop a system of volunteer benefits and a recognition program within FWT.
  • Research and submit opportunities to recognize volunteers to the wider community.

Other Responsibilities

  • Participate in weekly staff meetings.
  • Attend continuing education opportunities.
  • Assist with special projects and other duties as needed.


  • Strong commitment to goals and mission of Fort Wayne Trails.
  • Strong interpersonal skills and experience working with a variety of audiences of various sizes from one-on-one to 50 or more.
  • Excellent written and oral communication skills.
  • Self-motivated with the ability to work independently and in teams.
  • Ability to manage multiple tasks and goals, problem-solve and prioritize among assignments.
  • Professional attitude toward work, staff and volunteers.
  • Promptness, reliability and sound judgment required.
  • Good sense of humor and creative approach to tasks.
  • Ability to see the big picture and anticipate and support needs of staff members and volunteers.
  • Ability to work effectively under pressure without close supervision.


  • Associate’s Degree in related field; and/or 3-5 years’ experience in volunteer training and management.


The starting pay for this position is $10 – $15/hour. Starting pay will be based upon experience and qualifications of applicant.

The Executive Director or designee will conduct annual performance related reviews. Based upon the year-end review, the employee may be eligible for yearly increases in compensation.


Twenty (20) hours will constitute a work week. Regular hours worked will be between 9:00am and 4:00pm, preferably spread across 2.5 days per week. These hours are flexible if the Volunteer Coordinator needs to attend weekend or evening events. Detailed hours worked will be required. Methods used to record time must conform to legal and or statutory requirements.


Each year the Volunteer Coordinator will receive 40 hours Paid Time Off (PTO).  PTO can be taken in hourly increments. Up to 80 hours unused PTO may be carried forward year-to-year.


Ability to read, analyze, and interpret general business communications. Familiarity with non-profit communication and jargon. Ability to write reports, business correspondence, and procedural manuals. Ability to effectively present information and respond to questions from managers, donors, trail users and the general public.


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, and walk for extended periods of time such as during events.  Employee will also frequently sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee must occasionally lift and/or move up to 30 pounds.  Employee must be able to drive or have reliable transportation in order to attend events outside of the office.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to an inside office setting, or outside weather conditions. The noise level can vary from an office setting to a moderately noisy construction worksite or event venue.


All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran’s status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.